Beyond Epic Collaborations
The WIEUG Beyond Epic Collaborations Pillar
We love our friends at the state and federal government and want to make sure that we are aligned in all things interoperability with our important non-Epic partners. We've formed several strategic partnerships to enable cross org discussions and establish a trusted network to resolve inter-entity concerns and challenges. We work heard together to define ways to optimize interop workflows.
WHY DOES THIS MATTER?
State and federal agencies can have close ties and regulatory obligations to receive and consume health care organization data, so we have set up some strategic partnerships with key leads from several agencies in which there is mutual benefit from meeting and sharing. These sessions enable us to have cross org discussions and establish a trusted network to resolve inter-entity concerns and challenges. Define ways to optimize interop workflows. The purpose of these connections is to strengthen our community relationships by forming collaborations with a non-Epic organizations or DHS agencies that could lead to improved communication, escalation and standards for Epic organizations.
WHAT HAVE WE DONE SO FAR?
✓ eCR: Identified an optimization opportunity with the eCR team to include more notes types as part of eCR submissions. This reduces follow-up calls and chart “digging” to get to necessarily information.
✓ WIC: Developed a recommended workflow to eliminate in person visits for WIC program onboarding AND created a way to eliminate faxes for Specialty Formula Requests.
✓ WIR: Discussed and resolved numerous Immunization challenges with the WIR team leads.
✓ VA: Standardized the Issue Escalation Workflow with the VA – which has been adopted by all Epic organizations as the way to communicate HIE issues with the VA team.
WHAT IS THE TIMING/CADENCE?
➢ The majority of these sessions follow a quarterly cadence and there is no end in sight for what we can discuss.
➢ Most have already begun, but it’s not too late to join.
WHO SHOULD ATTEND?
This series is open to anyone, but is mainly geared towards the following roles:
➢ Infection preventionists
➢ CE Analysts
➢ Immunization SMEs
➢ Clinic operations
➢ EpicCare Link Analysts
➢ Interface SMEs
WHAT COLLABORATIONS ARE AVAILIBLE?
➢ Electronic Case Reporting with WI and MN
➢ Women’s Infant and Children Program in WI
➢ Wisconsin Immunization Registry
➢ Veterans Affairs HIE data integrity team
➢ (future) Vital Records
➢ (historic – on hold) Pediatric Lead Program - WI
BEYOND EPIC COLLABORations:
ecr
MAIN OBJECTIVES:
Join this collaboration to optimize the connection with the WI and MN eCR teams. This group will determine best practices and solutions for escalated challenges and will work together to understand how new Epic and state functionality supports eCR exchanges.
CADENCE:
Quarterly
MAIN OBJECTIVES:
Join this collaboration to operationalize the standard issue escalation workflow; enable discussions on AIP program; and, determine other collaborative options for us to improve the exchange of data and how we all support caring for our veterans.
CADENCE:
Quarterly
va
wic
MAIN OBJECTIVES:
Join this collaboration to define opportunities to improve and optimize workflows with the WIC program for shared patients. This group will also include a focus on expanding the use of Link between WIC and health care organizations.
CADENCE:
Quarterly
MAIN OBJECTIVES:
Join this collaboration to keep up to date on state and federal changes to WIR and to determine best practices and solutions for escalated challenges.
CADENCE:
Quarterly
wir
BEYOND EPIC COLLABORATIONS NOTES AND DOCUMENTS
- eCR Collaboration
- WIC Collaboration
- WIR (Immunization Registry) Collaboration
- Vital Records Collaboration
- VA Collaboration
